GTHLA General Fair Play Meeting – May 5th, 2008

GTHLA General Fair Play Meeting – May 5^th, 2008

In Attendance:

Heather Cunningham, Tom Goodwin, Duncan Fremlin, Greg Simone, Dan Hickox, Priscilla Yu

We defined what credentials are needed from someone involved in the Executive:

1. Executive Credentials:

Has to have time to be “on duty” occasionally to deal with issues as they arise.

Repeat offenders should not participate, they demonstrate a lack of understanding of the league’s core values. And weaken the Committee’s credibility.

Access to online, can respond in a timely manner

Unbiased

Commitment to attend meetings

Strong management skills with mediation skills

Objective… non political.. without agenda… thick skin...

Highly principled...Analytical skills… Problem solving skills.. proactive… Knowledge of league values, history and goals

Discreet

Enforces Solidarity

2. Chairperson - Greg, Heather, Priscilla and Dan volunteer

Keep the committee moving, initiate that incidents get reviewed, develops the committee

One chair at a time for a term, then rotate...3 months each...Greg( May, June, July) Heather, (November, Dec, Jan) Dan (August, Sept, Oct) Priscilla (Feb, March, April). We’ll re-evaluate Chair terms before the end of this 12 month cycle.

Greg- fine tune point system and letters

Heather - solicit and co-ordinate feedback , e-mail each team to fill out game report - and send link to fairplay site with each e-mail, Fairplay comittee to go into changeroom at beginning of year...quick discussion about Fair Play - Heather and Priscilla

Dan - time keeper to make notes if any incident occurs….might not have the same time keeper week to week, to contact the refs and timekeepers to find out what happened in incident, have “incident form” (Greg) in timekeepers bag, Dan to co-ordinate. Refs and timekeepers must continue to have the most weight in discipline decisions. If Dan is not there - he needs to find a replacement for that night. The team representatives are equally responsible to make sure this process is carried out after an incident.

Incident must be dealt with immediately.

keep clown nose in penalty box

how to get details electronically? Teams need to go online and enter details within 24 hours? Team’s responsibility to enter.

4.Game Reporting

channel where people can voice positive or negative opinions...need to keep a report

try to also get more positive feedback

need to figure out a data system

Greg

5. Fair Play Point System

Award ceremony - September...give out a fair player award at the beginning of next hockey season, sets a good tone for the season...opening day...help establish the spirit..have fair play committee award...maybe have winners be on committee...or recruit them to the committee...they need the necessary skills.

Tom’s interpretation of the Actions that will be taken:

Greg will be responsible to supervise the Fair Play Committee and make sure all its tasks are accomplished. At the end of his term as Chair, he will ensure that his replacement (Dan) is aware of his responsibilities and the status of all the tasks currently being worked on and assist him. (Greg can we set regular scheduled phone calls to keep up to speed on all the tasks that the Committee is working on?)

1. Finish writing out the expectations and attributes a Fair Play Committee Executive must have.

a. Develop standards for what commitment is expected from each member

i. Meeting attendance

ii. Involvement in email discussions

2. Develop system that keeps the Fair Play Committee maintaining and improving its productivity and effectiveness.

3. Before April ’09 the Committee must re-evaluate the most effective term for the Chair of the Committee.

4. Solidify the incident review process. Write it out and post it.

a. The system must be effective and quick

5. Make sure the teams are aware and understand the process.

6. Refine system for general feedback on Fair Play issues from the membership (delegated to Heather Cunningham)

a. Solicit email game reports from teams

b. Establish awareness of game reporting link on website

c. Introductory speech from the Fair Play Committee in each team’s dressing room at their first game of the season. (delegated to Heather & Priscilla)

7. Develop system for timekeepers to follow when a Fair Play incident occurs in a game (delegated to Dan Hickox)

a. Get immediate feedback from the referees.

i. Make an incident report form that the timekeepers or refs can fill out. (delegated to Greg Simone)

b. Make sure team reps know the email address to send their report on the incident.

8. Improve database system for tracking players involved in reviewed incidents and players reported on negatively and positively in general.

9. Develop Fair Player point system. (delegated to Greg Simone)

10. Figure out who to give Fair Play Awards to at the new season opening party in September. (delegated to Fair Player Award Sub-committee)

11. Recruit Strong new candidates for the Committee.